workshop logo

Map Format Field Guide
Titles and Title Information

This page outlines the 245-246 fields for the MARC map format, including brief descriptions and examples of use. Refer to the Sample Map Record to see how the completed work appears.

Additional Title Resources.

The materials below are not comprehensive, but merely to be used in assisting the basics of map cataloging.
line
20X-24X Title Fields

Some text below from the OCLC Formats and Standards pages. Refer also to AACR2: "Chapter 3. Cartographic Materials."

Use the 20x24x fields for the title of the item and for the variant and former titles that apply to that item. Field 245 (Title Statement) contains the title as it appears on the chief title source for an item or a title formulated according to cataloging guidelines. The uniform title is the primary collecting title for items appearing under multiple titles. The key title is a special unique title for serials. Use the indicator values of these fields entered under a name heading to generate access points and display notes.

Source of title proper for maps (3.0B2. Chief source of information) [Sample]

The chief source of information for other than a printed atlas (in order of preference) is:

a) the cartographic item itself; when an item is in a number of physical parts, treat all the parts (including a title sheet) as the cartographic item itself [i.e., map is complete on 3 sheets].

b) container (e.g., portfolio, cover, envelope) or case, the cradle and stand of a globe, etc.

If information is not available from the chief source, take it from any accompanying printed material (e.g., pamphlets, brochures).

The title is usually found on maps:

In the Legend
On the margin
On a Panel.
On the verso (if a folded map).
Title supplied by cataloger. (in 245 field supply brackets [ ])

Variations in title

240 Uniform Title. Uniform title identifies an item if it has appeared under varying titles. It brings together records for items entered under both personal and corporate names and bearing variant titles. Use for uniform titles that follow the main entry (field 100 , field 110 or field 111 ). Use field 130 for uniform titles that are the main entry.

242 Translation of Title by Cataloging Agency. A title that is a translation of the title proper by the cataloging agency. If the translated title (parallel title) is on the item, use field 245. Use only for translations, not transliterations.

245  Title and Statement of Responsibility

Field 245 (mandatory) consists of the title proper and may also contain the general material designation (medium), remainder of title, other title information, the remainder of the title page transcription and statement(s) of responsibility. The title proper includes the short title and alternative title, the numerical designation of a part/section and the name of a part/section.

Input Standards

1st Indicator  Title added entry
0
No added entry
1
Added entry
2nd Indicator  Nonfiling characters
0
No nonfiling characters
1-9
Number of nonfiling characters present -- e.g., The, A, An, or foreign initial articles, Die (German)
   
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
‡ a Title (NR=non-repeatable) Mandatory/Mandatory
MIX:  Required if applicable/Required if applicable
‡ b Remainder of title  (NR) Required if applicable/Required if applicable
SER:  Optional/Optional
‡ c Statement of responsibility, etc. (NR) Required if applicable/Required if applicable
‡ f Inclusive dates (NR) Required if applicable/Required if applicable
‡ g Bulk dates (NR) Required if applicable/Required if applicable
‡ h Medium (NR) Optional/Optional
‡ k Form (R) Required if applicablel/Required if applicablel
‡ n Number of part/section of a work (R) Required if applicable/Required if applicable
‡ p Name of part/section of a work (R) Required if applicable/Required if applicable
‡ s Version (NR) Required if applicable/Required if applicable

245 10  a Highway map, Erie County, New York / c Harry A. Crafts, County Supt. of Highways.

Cataloger Supplied Titles

Sometimes a map will not have a title, requiring the cataloger to supply one (and also alternate titles). Always include in the supplied title the name of the area covered. This example is for a high-altitude photograph of the Buffalo area:

245 10  a [Buffalo, New York metropolitan area].
246 30 
a [Aerial photograph of Buffalo, New York metropolitan area]

Add:

500      a Title supplied by cataloger.

Also add optional description of map:

500      a Photograph covers area of Buffalo, Amherst, Cheektowaga, Grand Island, Tonawanda, and Fort Erie, Ontario.

246  Varying Form of Title

Field 246 is a repeatable field that provides access via varying forms of titles associated with the item, whether or not the title is on the item. Use field 246 if a title differs substantially from the title statement in field 245 and if it contributes to further identification of the item. Also use field 246 for tracing a portion of the title. [Sample filing title]

Note/added entry controller (1st indicator). Whether a note and/or added entry is generated from the field.

1
Note, added entry. Use if you want the varying form of title to print as a note (according to 2nd indicator) and as a title entry.
0
Note, no added entry. Use if you want the varying form of the title to print as a note (according to 2nd indicator), but not as a title added entry.
2
No note, no added entry. Use if you do not want the varying form of title to print as a note or as an added entry.
3
No note, added entry. Use if you want the varying form of title to print as an added entry but not as a note.

Type of title (2nd indicator). The type of title recorded in field 246. Information may be provided in subfield ‡i when a special display is needed or for titles not handled by the other values.

blank character 
No type specified: Use with subfield ‡i when you want a special display. Use also for titles not accommodated by other 2nd indicator values.
0
Portion of title: Any portion of the full title (except parallel titles) required for added entry access.
1
Parallel title: Titles in another language. Use if you want to create an added entry for a parallel title in field 245. Use a separate 246 field for each parallel title.
2
Distinctive title: Special title that appears in addition to the regular title on individual issues of an item and by which the issue may be known. They are most common on annual reports, yearbooks, or conference proceedings when an issue is dedicated to a particular topic or theme. Do not confuse distinctive titles with individual titles (e.g., analytics) within a series. Used primarily for serials.
3
Other title: Titles not specified by other 2nd indicator values and not identified using subfield ‡i. Other titles include masthead titles, half-titles, binder's titles, colophon titles, parallel titles not in field 245, and cover titles in inverted form. Used primarily for serials. 2nd indicator value 3 generates the display constant Other title: .
4
Cover title: Titles printed on the original covers of a publication or lettered or stamped on the publisher's binding (as distinguished from the title lettered on the cover by a bindery). 2nd indicator value 4 generates the display constant Cover title: .
5
Added title page title: Item has two title pages (usually in different languages), found on a title page preceding or following the title page used as chief source or on an inverted title page at the end of the publication. Use field 246 for the title on the "second" title page if access is deemed necessary. 2nd indicator value 5 generates the display constant Added title page title: .
6
Caption title: Titles printed at the head of the first page of text or music. 2nd indicator value 6 generates the display constant Caption title: .
7
Running title: Titles repeated in the top or bottom margin of each page in a publication. Use for the eye-readable header on microfiche. 2nd indicator value 7 generates the display constant Running title: .
8
Spine title: Titles on the spine (publisher's title, not library binder's title). The spine title is often a short or partial form of the full title given on the title page. 2nd indicator value 8 generates the display constant Spine title: .

245 10   a Highway map, Erie County, New York / c Harry A. Crafts, County Supt. of Highways.
246 30  a Erie County, New York highway map

Do not enter initial articles in subfield a. Do not enter punctuation at the end of the field unless the field ends with an abbreviation.

Map title: The Balance of Trade / European Union.
Appearing as a prominent title/access point on map: The European Union Economic trade deficits
246 30  European Union Economic trade deficits

Additional notes relating to the variant title may be added in the subfield i

Map title: Erie County / Board of Elections, Erie County, N.Y.
Appearing as a prominent title/access point on map: Erie County legislative districts
Title of additonal map on verso: City of Buffalo legislative districts

245 00  a Erie County c Board of Elections, Erie County, N.Y.
246 30  Erie County legislative districts
246 1    i On verso: a City of Buffalo legislative districts

Examples:

246 30  a Parks in Montana
246 1   i On verso: a Berlin, Germany and vicinity
246 1   i Filing title: a Buffalo NE, N.Y.
246 30 a Series V821
246 1   i Panel title: a Alaska region national forests: pocket visitor's guide

Sometimes the title of the map, in a series or set, follows a standard title/subtitle scheme. These can be treated several different ways. One is:

245 10   a Estados Unidos Mexicanos. p Acapulco / c Instituto Nacional de
stadística, Geografía e Informática.
246 30   a Acapulco
246 30   a Acapulco E14-11, Guerrero y Oaxaca

Special Use: For items including several works but lacking a collective title, field 246 is used only for titles related to the title selected as the title proper, usually the first work named in the chief source of information. Titles related to other works are recorded in field 740 or one of the other 7xx Fields .

Parallel titles and other title information

245 10  a Fort Fraser, British Columbia = b Fort Fraser, Colombie-Britannique / c produced by the Canada Centre for Mapping, Natural Resources Canada.
246 31 
a Fort Fraser, Colombie-Britannique

Some titles are printed in more than two languages. Repeat the 246 for each language. Note that the titles are listed in the order of the main title:

245 10  a Deutschland = Germany = Allemagne
246 31 
a Germany
246 31 
a Allemagne

Series

Sometimes a map series will be used as the main title (245), instead of cataloging each map individually. This is done, for example, for USGS topographic maps, where individual cataloging would be prohibitive because of the volume of maps (and also because the map indexes are a better way to locate separate sheets). This can be shown several ways, one of which is below:

245 10  a 7.5 minute series (topographic), p Louisiana / c mapped, edited, and published by the Geological Survey.

Sometimes the title of the map follows a standard title/subtitle scheme that has the unique title information following a general phrase (1:100 000-scale metric planimetric map of). This requires an added entry for the unique portion of the title:

245 10   a 1:100 000-scale metric planimetric map of Big Snowy Mountains, Montana, 1979 : b 30 x 60 minute series (planimetric) / c edited and published by the Bureau of Land Management.
246 30   a Big Snowy Mountains, Montana

Note that the "30 x 60 minute series (planimetric)" subtitle is not given a 246. It may however be added as a series (440/830) title.

For some series statements (USGS and AMS or other SuDocs), LC has chosen to create a note describing the series and uses a title added entry field (246) to provide access. These follow the example below. The map has "Series V501" on one corner:

246 30  Series V501
500      Standard map series designation: Series V501.

This note uses the exact wording above.

go to top of page
line
David J. Bertuca, Map Librarian, University at Buffalo.
Created by 26 October 2000

Last Modified: 25 April 2013
URL:
http://www.DavidBertuca.net/maps/cat/title-fields.html
Comments Welcome
Back to: Map Cataloger's Tool Box
Back to: Cataloging Resources

The materials selected above do not necessarily reflect the procedures and practices of the State University of New York at Buffalo.