Beacher
Wiggins
Acting
Associate Librarian of Congress for Library Services
Service units and
divisions/offices within the Library have submitted the information in this
document for the attention and use of Library staff who will be attending the
joint Annual Conference of the American Library Association and Canadian
Library Association in
LC EXHIBIT BOOTH CANCELLED
The Library of Congress regrets
that it will not have an exhibit booth at the 2003 ALA Annual Conference in
The Library will not have a
representative at the
The third National Book Festival
is scheduled for
CONGRESSIONAL RELATIONS OFFICE
The Library has submitted its
formal request to reauthorize the National Film Preservation Board. The current authorization expires
The amendment submitted by the
Library is modeled on the Library’s current authority, under section 407(e) of
the Copyright Act, to fix and reproduce television and radio programming. The draft legislation furthers the
historical, fundamental mission of the Library while protecting the rights of
copyright holders and would apply only to the Library of Congress and not broadly
to other libraries and archives. A copy
of the draft amendment is attached to this briefing document.
Both bills would be considered
by the Senate Committee on the Judiciary and the House Subcommittee on Courts,
the Internet, and Intellectual Property.
LIBRARY SERVICES/NATIONAL LIBRARY
MINERVA
Collections
The Library of Congress’s
MINERVA Web Preservation Project, in collaboration with WebArchivist.org of the
State University of New York Institute of Technology and the Internet Archive,
created the Election 2002 Web Archive
http://www.loc.gov/minerva/collect/elec2002/index.html; with additional
funding from The Pew Charitable Trusts through the University of Washington
Center for Communication and Civic Engagement.
The Election 2002 Web Archive is
a selective collection of nearly 4,000 sites archived between
The MINERVA project has also
recently collected Web sites relating to the 107th Congress,
September 11 Remembrance, and the War on
Cataloging
As we collect thematic sites, we
create collection level AACR2/MARC catalog records for each theme in order to
represent these items in the LC Integrated Library System (ILS). For each theme
we have collected thousands of sites. Building upon traditional methods, we are
in the process of supplementing the collection level metadata by experimenting
with the creation of title-level descriptive metadata for each Web site within
the collection using the Metadata Object Description Schema (MODS). (See under
Operations Directorate, Network Development and MARC Standards Office.)
Web
Site Capture & Archiving Collections Policy Statement
In April 2003, the Library of
Congress completed a Collections Policy Statement for Web Site Capture &
Archiving. This CPS is available at:
http://lcweb.loc.gov/acq/devpol/webarchive.html
International
Web Archiving Consortium
Members of the MINERVA team have
participated in early discussions surrounding the development and participation
of the Library in an International Consortium on Web Archiving.
DIGITAL REFERENCE
The Digital Reference Team is
charged with the reference support for
the Library’s digital collections and spearheads the Library’s digital
reference initiative. With Question
Point as the access point for reference inquiries, the team provides both
text-based and chat services via the Library’s Web site at http://www.loc.gov/rr/askalib/
and
http://www.loc.gov/rr/askalib/ask-memory.html. To this end the team has answered nearly
8,000 queries from Question Point and 773 contacts via chat since January 2003.
Additionally the Digital
Reference Team is the public interface for the Library’s digital collections. The team designs and presents demonstrations,
on-site and off-site workshops, and video conferences for members of Congress,
distinguished guests of the Library, visiting scholars, and educators.
Opportunities for video conferencing and Web-casting are continually expanding.
In the past four months the team has conducted 30 video conferences for 570
students, teachers, and librarians,
including a scheduled session of the annual meeting of the Texas Library
Association. On-site presentations and
workshops welcomed 40 groups with 670 participants. Working with the Center for
the Book the teams continues to create and update the “Read More about It”
selections targeted for general readers and younger students
http://lcweb2.loc.gov/learn/collections/book/cntrbook.html. Other
activities of the team, such as Journeys
and Crossings and Telling America’s Stories, are further
outlined on the Virtual Programs and Services page
http://www.loc.gov/rr/program.
QUESTIONPOINT
Ask
A Librarian
The Library of Congress (Public
Service Collections and Area Studies Collections) received 31,253 online
reference queries through the Library’s Ask A Librarian service from January
through May 2003. Reference staff on the Digital Reference Team (DRT), and in
the Science and Technical Reports, Prints and Photographs, and Business reading
rooms conducted 1,057 live chat sessions with patrons during that same time
period. The QuestionPoint Users Group
(QPUG) was established in January.
QPUG’s charge is to help determine the future direction of the
electronic reference environment at the Library of Congress. The QPUG will evaluate, advise and assist in
the implementation of the Ask A Librarian project, working under the general
direction of Director for Public Service Collections Diane Kresh.
Members of the QPUG are:
co-chairs Michelle Cadoree (Science, Technology & Business Division) and
Linda J. White (Public Service Collections Directorate); Danna Bell-Russel,
DRT; Art Emerson, Humanities and Social Sciences Division; Ernie Emrich,
Manuscript Division; Barbara Natanson, Prints & Photographs Division; Ed
Redmond, Geography & Map Division; Mattie Laverne Page, African and Middle
Eastern Division; Thelma Todd, Serial and Government Publications Division;
Abby Yochelson, HSS; and Anne Toohey and Lynn Pedigo for AFSCME 2910.
QPUG’s
first task was to help librarians deal with the increasing volume of online
reference queries generated by the Ask A Librarian service, and to reduce the
number of misdirected questions that patrons submitted to reading rooms. QPUG, with the assistance of staff from the
Network Development and MARC Standards Office, established a template for
intermediary pages to be placed between the main Ask A page and each Reading
Room’s Web inquiry form. These pages are
intended to help patrons help themselves to information available on the
Library’s Web site, and to introduce them to the collections, programs and
services provided by each reading room.
To date, 14 intermediary pages have gone up with others in
progress. QPUG has just completed a
“best practices for digital reference” document, which will be presented to the
LC Reference Round Table for final approval.
This document will be distributed to LC reference staff and will be
placed on the staff electronic reference resources page. It will serve as a model for the best
practices document created for the QuestionPoint service and its members.
QuestionPoint
LC is in the second year of its
partnership with OCLC for the development of QuestionPoint. Building the Global Reference Network (GRN)
remains the first priority for LC’s QP team.
Increasing volume, improving workflow and the functionality of the
knowledge base component are also goals, as is the development of standard
training in the use of QP for librarians worldwide.
More than 400 libraries
throughout the world use the QuestionPoint software and network. Since its release one year ago, nearly
110,000 questions have gone through the QuestionPoint network and over 25,000
chat sessions have been logged.
Enhancements to QuestionPoint since January, 2003 include improved
accuracy in global routing, implementation of a service history function,
improvements in the librarian interface, the addition of an optional patron
survey, the addition of the expanded N class for profiling and routing, five
new language interfaces in French, Dutch, Chinese, German and Spanish, and the
ability to create both virtual groups and subject- specific groups within the
network to supplement reference coverage and facilitate the exchange of Q&A and other
resources.
QuestionPoint is a sponsor of
the RUSA/MARS 2003 Preconference: Digital Reference @ Your Library II: Directions and Opportunities. The QuestionPoint Users Group meeting and the
two sessions on QuestionPoint Implementation Models originally scheduled for
ACQUISITIONS DIRECTORATE
Duplicate
Materials Exchange Program. The
Library’s general international Duplicate Materials Exchange Program is in a
transitional period as it moves from a decentralized structure in which the
Directorate’s various sections all maintained their own exchange programs to
one in which the process is streamlined and centralized for the entire
Directorate. General exchanges are
maintained with over 2,500 libraries worldwide.
The first phase of this transition began in November 2002, with the
distribution to our high-volume partners of integrated subject lists of our
materials available for exchange. The
ultimate goal of this business process improvement is to implement a Web-based
customer interface that allows the partner to choose the material they want.
Overseas
Operations Library of Congress Overseas Offices. Lygia
Ballantyne, formerly Library of Congress overseas office director in
EZB. The Library has joined the Elektronische
Zeitschriftenbibliothek (EZB), a consortium of more than 200 libraries in
E-Serials
Cataloging Recommendation. This
spring, acting Associate Librarian for Library Services Beacher Wiggins charged
a study group led by Maureen Landry, chief of the Serial Record Division, to
recommend an approach to cataloging the influx of 5,000 to 7,000 new electronic
serials that the Library expects to receive in the next few years. The study group included catalogers,
acquisitions specialists, reference librarians, and cataloging policy
specialists. The group recommended that
LC expand the use of the single-bibliographic-record approach to cover all
electronic serials, at least for the next three years. (Under this
recommendation, LC would not routinely catalog serial titles in aggregators at
all, unless the titles themselves met the criteria for inclusion in the LC
permanent collections.) The study group
considered it essential for "blind" URLs in CONSER records - that is,
URLs that are not valid for LC - to be stripped out of the bibliographic
records before loading into the LC Integrated Library System. Working, LC-valid
URLs would then be added to the holdings records. An implementation group will consider how to
accomplish these changes.
AREA
STUDIES COLLECTIONS DIRECTORATE
European
Division
The Division continued to manage
the Meeting of Frontiers project, a
Russian-English digital library that chronicles the exploration and settlement
of the American West,
The
Division continued cooperative work with
the Royal Library in the
Hispanic
Division
The Hispanic Division has
completed 44 Portals for countries and areas of
The Hispanic Division is
preparing a pilot of a Web offering entitled “The United States,
Office
of Scholarly Programs
One of the most significant
events in the life of the Library of Congress since the last meeting of ALA was
the official opening of the John W. Kluge Center on May 7, 2002. A number of distinguished guests assembled in
the Main Reading Room of the Library where they saluted Mr. Kluge for his great
commitment to the Library of Congress.
We are happy to report that the
John W. Kluge Center at the Library of Congress is quickly becoming one of the
most prestigious centers for advanced study in the arts and humanities --- all
using the vast and unparalleled collections and resources of the Library of
Congress. A number of fellowship and
grant opportunities are offered to both senior level distinguished scholars and
scholars who are in the early years of their careers.
Among those who have been in
residence since 1 January 2003:
Toni
Carbo, a recognized leader in the field of information technology
John Hope Franklin, America's most honored historian
whose book, From Slavery to Freedom: A
History of African Americans, is widely considered to be the definitive
work on the subject
Klaus Larres, 2nd holder of the
Kissinger Chair and a noted authority on the Cold War
Libby Larsen, one of America's
most prolific and most performed living composers
Sir Michael Howard, Great
Britain's foremost military historian
John Noonan, Senior judge from the Ninth Circuit who
is researching the intellectual history of moral ideas in the West
Robert Remini, distinguished
American historian who is writing a history of the US House of Representatives
Romila Thapar, foremost
historian of ancient India
Among the significant events hosted by the Kluge Center,
the annual Kissinger lecture, given by
Valéry Giscard d'Estaing, president of the Convention on the Future of
Europe, on 11 February 2003 should be noted.
For more information on the John
W. Kluge Center see
http://www.loc.gov/kluge
CATALOGING
DIRECTORATE
New
Hires
The Cataloging Directorate has
nearly completed the process of recruiting and hiring approximately 48 new
catalogers and two new Dewey classifiers authorized in the fiscal 2002 hiring
plan. This is the largest number of
“regular postings,” or hiring from applicant pools that included external
candidates, that the directorate has had in more than a decade. For each posting, a position description and
job analysis were submitted through AVUE, the Library’s automated position management
system. Nearly every cataloging team in
the directorate will obtain at least one new cataloger through this process.
Five new catalogers will be added to the Computer Files and Microforms Team,
Special Materials Cataloging Division, including a cataloger with Spanish
language expertise. The following teams
will gain two new catalogers: Law, Germanic and Scandinavian Languages, and
Religion, Philosophy, and Psychology teams, Social Sciences Cataloging Division;
Rare Book Team, Special Materials Cataloging Division; Hebraica and
Southeast/South Asia teams, Regional and Cooperative Cataloging Division; and
Hispanic Team and Children’s Literature
Team, History and Literature Cataloging Division. The Special Materials Cataloging Division
will hire three new catalogers for music and sound recordings. The directorate chose to recruit catalogers
from outside the Library, at the cost of foregoing or postponing needed hiring
in other positions, in order to obtain critically needed language skills. As of June 9, 25 new catalogers were on
board, including four new catalogers with Chinese language skills and three
with Arabic. Overall, our selecting
officials report that the quality of the applicant pools has been outstanding.
CD Workflow: The CD
Workflow has managed not only to achieve currency in establishing bibliographic
control for items new to the Library, but has now begun processing the
arrearage collection of some 140,000 discs for which incomplete cataloging and
no accurate holdings information exists.
These will be re-assign today’s standard shelf numbers, will be searched
in our database and provided cataloging if not represented, and all pieces will
be accounted for via holdings and item records.
The Library is also facing the
influx of new sound recording formats: CD/DVD combo publications will be
handled fully in MBRS and giving both sound and moving image descriptive
cataloging; Super Audio Compact Discs, MP3 files, DVD-Audio, and other new
formats are also making their ways into the workflow. The Library is working closely with the Music
Library Association, the Association for Recorded Sound Collections, CC:DA, and
the Joint Steering Committee for AACR2 to help determine the best way of
describing these new formats.
Bibliographic
Enrichment Advisory Team (BEAT) see also Electronic Resources
Cataloging
The Bibliographic Enrichment
Advisory Team (BEAT) is a Cataloging Directorate initiative aimed at developing
tools to aid catalogers, reference specialists, and searchers in creating and locating
information. Major components of the team's work are enriching the content of
Library of Congress bibliographic records, improving access to the data the
records contain, and conducting research and development in areas that can
contribute to furthering these efforts. Additional information regarding BEAT
and its work may be found at
http://lcweb.loc.gov/catdir/beat. Questions about BEAT or its projects may be
directed to the BEAT Chair, John D. Byrum, Jr., Chief Regional and Cooperative
Cataloging Division, Library of Congress, jbyr@loc.gov.
Here are ten BEAT projects, from
among the more than two dozen ongoing at present.
ONIX TOC. ONIX (ONline
Information eXchange) is a means of representing book industry product
information and is being used by some publishers today to communicate that data
electronically. The Library receives this data directly, and with programming
developed by a BEAT team member, the project creates Table of Contents (TOC)
records that the Library makes available on the Web. Hyper-links are made from
this TOC data to the catalog record, and the reverse, thus allowing researchers
to move from or to the Library's online catalog where they can make additional
searches for related or other material. To date the project has created about
36,000 ONIX TOC records. A fuller description of the ONIX TOC project as well
as brief descriptions of some other BEAT TOC initiatives can be found in
"Cataloging Electronic Resources at LC" in Volume 9, no. 13 of LC
CATALOGING NEWSLINE (the Online Newsletter of the Cataloging Directorate
Library of Congress) November 2001, available online at
http://www.loc.gov/catdir/lccn/lccn0913.html
ONIX Descriptions. An outgrowth of the ONIX TOC initiative is
the creation of records that contain publisher''s descriptions of books. Based
on ONIX encoded materials, file creation and linking is similar to that of the
ONIX TOC initiative above, and the project has created approximately 32,000
such records, although links are currently made from the catalog record only in
an ongoing fashion. Readers will find a sample at
http://lcweb.loc.gov/catdir/beat/onix.descriptions.sample.html
Questions
regarding BEAT's ONIX initiatives may be sent to David W. Williamson, project
chair, at dawi@loc.gov
Digital Tables of Contents.
The Digital Tables of Contents project creates machine readable Table of
Contents
(TOC) data from TOC surrogates and these materials are subsequently
HTML-encoded and placed on a server at the Library. The process cross-links the
TOC to underlying catalog records. Both the catalog records themselves and the
linked TOC data may be viewed through a Web browser by accessing the Library's
online catalog access options. Almost 15,000 TOCs have been created and linked,
in this project and more than 1,500, 000 hits have been recorded on the TOC
files section of the Cataloging Directorate Web pages. For information
regarding the Digital Tables of Contents project readers may contact Bruce
Knarr, project chair at bkna@loc.gov
A cybercast from January 2002
prepared as part of the LC staff Digital-Future-and-You series, containing
information relating to all the TOC initiatives may be viewed online at
http://lcweb.loc.gov/catdir/beat/eTOC/jan30-eTOC.html
BECITES+ ((Bibliographies
plus: Enhanced Citations with Indexes, Tables of contents, Electronic resources
and Sources cited) enhances staff-produced bibliographies, and the catalog
records for the titles included in such
bibliographies, by adding links to their tables of contents, indexes,
and sources cited. Another recent
initiative has been the scanning and conversion to text of heavily used, but
out-of-print guides to Library collections whose individual items are not
easily identified in the Library's online catalog.
The project uses scanning and
OCR to substantially enrich these traditional printed bibliographies. Links in
the catalog records are made for each type of data file created for the work in
question as well as between all the related files for any work for which a Web
file is included. Completed works within this project include guides on business history, African
American business, Thomas Jefferson, and materials on Immigrant Arrivals to the
United States. A number of additional works are in progress, covering
additional business resources, guides to microfilm collections, prints and
photographs resources, and manuscripts
from several Middle Eastern monasteries,
as well as a guide to Ladino publications in the Library of Congress.
Information concerning the
titles in the project is available online, and further details about the
project as well as a full list of completed bibliographies and other work in
progress can be found at
http://www.loc.gov/rr/business/guide.
Web Access To Publications in
Series. This project has several
facets, the first of which is to link many "working paper/discussion
paper" type serial publications to their Web-based electronic versions. By
linking to these electronic versions, LC can provide more timely,
comprehensive, and cost effective access to these series.
In a second area of activity the
Library's Serial Record Division is creating electronic serial records for a
number of high research value monographic series that have not been represented
in LC's catalogs, thereby opening up a rich, new source of information for
researchers who may now access electronic versions of these items.
So far, these efforts have
provided access to the full, electronic texts of more than 18,000 individual
monographs As a further enhancement, a pilot project has been launched to
create electronic resource records for the individual monographs of selected
series. A number of links to examples and further description of this project
can be found on the BEAT Web page at
http://www.loc.gov/catdir/beat/beat.html.
Questions about this project may be directed to project chair, Gabriel
Horchler, ghor@loc.gov
Web Access to Works in the
Public Domain. BEAT has launched an
initiative to link LC bibliographic records to full text electronic copies of
these same cataloged materials residing in collections of other institutions.
Though these works, all in the public domain, have been digitized by various
institutions, many of the original printed works are also in the collections of
the Library of Congress. In order for records to qualify for enhancement in
these projects, the electronic versions have to be an exact version of a print
version represented in the Library''s collection, as established by the
presence of an Library of Congress Control Number (LCCN) for the electronic
version that matches the LCCN for the print version. By linking LC catalog records to these
electronic versions the Library expects to provide users with more unified and
centralized access to materials of this nature as well as provide users of the
LC collections or of LC catalog data rich and substantive information about the
contents of these works as well as access to their texts. The first links to
resources come through cooperative agreements with the University of Michigan
(for materials digitized in its Making of America project, described at
http://moa.umdl.umich.edu/ and Indiana University (works
comprising its
Wright American Fiction, 1851-1875 project), described at
http://www.letrs.indiana.edu/web/w/wright2/. For the University of
Michigan materials, it proved possible to enhance 1,267 LC bibliographic
records, and for the Indiana University project 653 LC bibliographic records
were linked to the online versions. Further description of the project is also
available on the BEAT Web page.
The Library is interested in
joining with other trusted partners in linking printed and digitized texts.
Prospective partners are invited to contact BEAT chair, John D. Byrum, at
jbyr@loc.gov
Abstracts and annotations. LC reference staff have created a Web-based
annotated bibliography, A Guide to the
Microform Collections in the Humanities and Social Sciences Division,
(available online at
http://www.loc.gov/rr/microform/guide/) describing many of the
Library's microform collections. However, the bibliographic records for these
collections do not carry the same extremely descriptive data as is found in the
online Guide. Accordingly, this project is adding the text
of all the annotations to the underlying LC catalog record for those collections
that have been assigned a Library of Congress Catalog Card Number (the LCCN).
This will result in the record carrying a much fuller description of the
collection identified in the catalog record, and should be very useful in
helping researchers who find the entry assess and utilize that collection.
Three initiatives adding review
data to LC Catalog records:
Best Reference Books.
With the permission of the American Library Association, this project has added
the annotations with reviews from the "Outstanding reference sources"
sections of annual compilations that appear in American Libraries, to LC
bibliographic records. The team has just completed work on the 2002-2003
titles, and this marks the fifth year for the project, with reviews from 1999
through 2003 now being available in the corresponding LC catalog records.
HLAS Reviews: BEAT
extracts reviews for monographs from a separately maintained database for the
Handbook of Latin American Studies(HLAS) at the Library, and inserts them into
the corresponding records in the LC catalog.
The HLAS Web site address is
http://www.loc.gov/hlas/
H-Net
Reviews: BEAT has recently undertaken a project to link catalog records for
selected materials in the Library’s collections to reviews for them in Michigan State University's
H-Net Reviews in the Humanities and Social Sciences,
an online resource that contains many scholarly and
academic reviews.
With the collegial support of the University, BEAT is implementing a process by which the selected LC catalog records will be
identified in the H-Net files, and subsequently linked to the relevant review for those resources
residing in the substantial body of scholarly review literature on H-Net. The reviews are timely,
and many also include footnotes and bibliographies. The
reviews also contain LC subject heading terms as well as additional bibliographic information,
such as the ISBN. The H-Net Web site is found at
http://www2.h-net.msu.edu/reviews/.
Cataloging
Policy
MARC Code List for Languages. The 2003 edition of the list includes all
valid codes and code assignments as of February 2003. There are 24 code additions and five changed
code captions in this revision.
LC Classification.
Obsolete and
optional numbers in LCC. The Library
of Congress Classification schedules have traditionally used parentheses around
certain class numbers to indicate one of two conditions: (1) the number was formerly valid but is now
obsolete and no longer used by LC, or (2) the number is an optional number that
was never used by LC but is provided for those libraries that wish to follow an
arrangement that differs from LC practice.
In either case, a see reference or explanatory note generally appears at
the location of the parenthesized number to indicate to the user the valid
number currently used by LC.
The Library has introduced a
change in the display conventions for these two types of numbers. Numbers of the first type continue to be
displayed in parentheses, but numbers of the second type are now being
displayed in angle brackets. See
references or explanatory notes continue to appear under both types of
numbers. This change in displays has
already been implemented in Classification
Web, the Library's online Web-based classification product. It will also appear in new printed editions
of the classification schedules dated 2003 or later.
Religious
law. Subclasses KB
(Religious law in general. Comparative religious law) and KBM (Jewish law) are the most recent of the religious
law schedules to be added to the forthcoming hard copy publication of Class KB (Religious legal
systems). As part of the
development of KBM, major revisions to BM (Judaism) were approved. The volume KB (Religious legal systems), will include KB, KBM, KBP (Islamic
law) and the expanded and revised subclasses KBR/KBU for Canon law.
Asian
calligraphy. The Library of
Congress has revised its classification practice for works of Asian
calligraphy. In the past, these works
have been classed in either subclass ND (Painting) or in subclass NK
(Decorative arts). In addition,
calligraphy of some Asian countries has been treated differently from
calligraphy of other Asian countries. The following changes in practice will
achieve more uniform treatment of these works:
1) The span of numbers ND1454-ND1457 have been made obsolete since
calligraphy is generally not considered a type of painting. The Library of Congress has discontinued the
use of these numbers. Existing materials
in these numbers will not be reclassified.
A reference has been added to the classification schedule directing the
user to NK3600+ ; 2) The subarrangement
of non-Roman calligraphy in NK3633-NK3639 was revised to provide a more
comprehensive treatment similar to the subarrangement previously used in ND; and
3) Changes have been made at the beginning of subclass NK to indicate that the
subclass also includes certain art forms that are considered to be fine arts.
Decimal Classification (Dewey)
OCLC
Forest Press will not be sponsoring a Dewey breakfast/update at this Annual
Conference. “Dewey Decimal
Classification 22 and Beyond” is the title of the ALCTS CC:DA SAC (Subject
Analysis Committee) preconference,
Friday, June 20, 7:30 am-5:30 pm, at the Westin Harbour Castle. Instructors for breakout sessions include the
Dewey assistant editors, Julianne Beall and Gregory New. Beall will also speak at the preconference on
“Social Change and Dewey: A Case Study of Religion and Social Groups.”
Electronic Resources Cataloging
Archiving
Projects (see also MINERVA under Library Services/National Library). The Computer Files and Microforms Team
(CF&M), Special Materials Cataloging Division (SMCD), has processed
collection level records for all the sites submitted to date under the
Library’s MINERVA contract. Item-level
control is being provided by means of MODS records created under the contract
for some collections.
Bicentennial
Action Plan. The LC Conference 2000
Action Plan Forum scheduled for this Annual Conference has been cancelled. The Forum will be held during the regular
Sunday morning time slot at ALA Midwinter Meeting in January 2004. The Action Plan, “Bibliographic Control of
Web Resources: A Library of Congress Action Plan,” has been updated and is
available on the Bicentennial Conference Web site at URL
http://www.loc.gov/catdir/bibcontrol.
LC
Pilot of OCLC’s Connexion Digital
Archive System. LC is in the process
of testing the OCLC Digital Archive. LC
staff from the Congressional Research Service (CRS), the Office of Strategic
Initiatives (OSI), the Digital Reference Team (DRT), MINERVA, and SMCD have been testing the
system by harvesting and archiving individual sites identified and selected by
reference selectors. The outcome of the pilot is to determine if the OCLC
system would be useful for the LC archiving projects. The pilot ends this
August.
ER
Cataloging Expansion. In continuing
the expansion of processing electronic/digital resources throughout the
Cataloging Directorate, the Computer Files and Microforms Team a total of ten
catalogers from divisions throughout the Directorate have now received
instruction in cataloging electronic resources from. Therefore Arts and Sciences Cataloging
Division, History and Literature Cataloging Division, Regional and Cooperative
Cataloging Division, and Social Science Cataloging Division all have staff
trained to catalog electronic resources and support the Digital Programs of the
Library.
TrackER
(Digital Resources Traffic Manager).
CF&M has been working with Information Technology Services (ITS) to
develop an online workflow system to assist with the distribution of digital
resources for cataloging. The design is based on the Electronic Cataloging in
Publication (ECIP) traffic manager system.
TrackER, the new system, is designed to assist with the distribution of
electronic resources and track them from the time they are submitted into
TrackER throughout cataloging. TrackER will also generate statistical
reports. CF&M coordinated a group of
potential users of the TrackER from various divisions across directorates to
assist with testing. The group reviewed the first phase of development and
submitted comments to the development team.
Demos of TrackER’s beta version have been presented by the development
team–Allene Hayes (SMCD), Stan Lerner (ITS), and Tanya Brown (PSC). Although it
is still in development, the TrackER system is now in production and is indeed
a work in progress.
Old
Catalog Updates. The old catalog
sound recording bibliographic records in LCDB have been undergoing a slow metamorphosis
from their misleading “Books” format into the sound recording format, making
them available via OPAC searches which employ format limits. With a sound recording format-driven
approach, the technician- implemented project has finished most old catalog 78s
and most pre-1974 LPs.
National Union Catalog of Manuscript Collections
(NUCMC)
Since
Midwinter Meeting, NUCMC staff have produced 1,630 RLIN bibliographic records
describing collections held by repositories located in Connecticut, District of Columbia, Illinois, Indiana, Iowa, Maine,
Maryland, Massachusetts, Michigan, Montana, New Hampshire, New Jersey, North
Carolina, Ohio, Rhode Island, Tennessee, Texas, Virginia, West Virginia, and Wyoming.
“Hits”
on the NUCMC Web site HTTP://www.loc.gov/coll/nucmc
since the beginning of the
fiscal year totaled 50,796. NUCMC
continued to receive praise for its provision of the gateways providing free
searches in the RLG AMC file and the OCLC Mixed Materials file. Fiscal year to date searches on the RLG
gateway alone totaled 69,645.
Montana
Union List Project (MULP). By the
end of May, NUCMC had produced a total of total of 4241 preliminary (845) and
full level (3396) project records in the RLG AMC file.
Cooperative
H(istorically Black Colleges and Universities) Archival Survey Project (CHASP). To date 288 collections have been
cataloged from twenty-one repositories:
Allen University, Arkansas Baptist College, Barber-Scotia College, Benedict
College, Bennett College, Bluefield State College, Bowie State University,
Claflin College Archives, Clinton Junior College, Delaware State University, Elizabeth City
State University, Fayetteville State University, Harris-Stowe State College,
Lewis College of Business, Lincoln University, Morgan State University, North
Carolina Agricultural and Technical State University, Paul Quinn College,
Southwestern Christian College, University of Maryland, Eastern Shore, and
Winston-Salem State University.
Pinyin Romanization
Library staff members are actively pursuing some
sixteen pinyin conversion and cleanup tasks.
Records for instrumental music, videocassettes and motion pictures are
being converted, as are subject headings, chronological subdivisions, and the
most frequently used descriptive headings on non-Chinese records. Discrepancies between the results of the
machine conversion and the romanization guidelines are being resolved. Search strategies are being pursued that will
identify records that have strings of unconverted romanized Chinese text. Former headings on converted authority
records will be systematically searched against access points on bibliographic
records. A description of all sixteen
projects may be found on the Library's pinyin home page, at:
http://www.loc.gov/catdir/pinyin/cleanup.html.
Program for Cooperative
Cataloging (PCC) Activities
In the first half of fiscal 2003, PCC members created
79,665 new name authorities; 4,769 new
series authorities; 1,543 subject authorities; and 1,092 LC classification
proposals. Original cataloging from CONSER totaled 10,476 records and BIBCO
members created 37,753 bibliographic records.
PCC “new directions.” The semi-annual PCC Participants' Meeting at
ALA Midwinter Meeting, convened by PCC Chair Robert Wolven, Columbia
University, focused on the results of the November 2002 PCC Policy Committee
(PoCo) meeting. Wolven noted that the theme of "new directions" for
the Program for Cooperative Cataloging resulted from the PCC’s already having
achieved milestones during its development and growth and that the PCC is now
charting new paths with a diversification of directions. The PCC is now
concentrating on strengthening the underpinnings of the program and building
for the future: broadening coverage of needed records; improved training for
all catalogers; adapting standards to meet changing needs. At the May 2003 Operations Committees
meetings for CONSER and BIBCO, these themes re-appeared as the newly revised
PCC Strategic and Tactical Plans were reviewed for action items by both
groups. Issues included standards for
new types of materials, membership types and recruitment for coverage of
certain topical or language expertise, numerical quotas, and costs of
maintaining members.
BIBCO Operations Committee meeting, May 2003. BIBCO is the monograph bibliographic record
component of the PCC. Much discussion on
electronic and integrating resources resulted in the addition of “PCC practice”
notations to applicable LCRIs
and in a review of draft documentation on cataloging of Integrating
Resources. A sidebar discussion on
differing practices for 5XX notes order has led to a draft LCRI to allow for
optional order of notes. The BIBCO Ops
Committee proposed, and the PCC Policy Committee later approved, the establishment
of a Task Group to Survey PCC Libraries on Cataloging of Remote Access
Electronic Resources with a charge to develop and conduct a survey of all PCC
libraries to determine the extent of current cataloging of remote access
electronic resources. The survey should
elicit information on the selection criteria and decision process and identify
areas where there is a perceived need for more access to be provided. The final
report with survey results and recommendations is to be submitted in time for
the Policy Committee meeting to consider at its 2003 annual meeting. The BIBCO Training Manual is under review,
with a May 2004 deadline. At the May 2003 meeting, charts defining
“Identification and Authentication of BIBCO Records” were singled out for
discussion and clarification. Further
concerns include incorporating the impact of the revision of AACR2 Chapter 12
on series and a module on uniform titles into the training manual.
At a joint session with CONSER, members considered
pursuing a change in PCC and OCLC policies that call for changing non-English
catalog-language records found on OCLC to English as part of the authentication
process. There has been a great deal of discussion of this issue at other
forums, particularly regarding Spanish catalog-language records. The policy may
be a barrier to expansion of PCC participation in non-English speaking
countries. CONSER and OCLC have the
precedent of accepting French and English language records for the same title,
identified by a language code in the 040 $b. There was agreement that the issue
should be put placed on the upcoming PCC Steering Committee meeting agenda.
Until PCC policy is changed however, the status quo for changing such records
will be followed.
CONSER Operations Committee meeting, May 2003. CONSER is the cooperative cataloging program
for serial bibliographic records. The
CONSER Operations Committee in early May agreed to a new approach to cataloging
online serials. Rather than create
separate records for each aggregation, CONSER catalogers will create an
“aggregator-neutral” record that will represent all of the online
manifestations of a serial. The record will be neutral as to which aggregations
the serial is contained in, with the exception of certain URLs. Details will be posted on the CONSER Web site
( http://www.loc.gov/acq/conser) and documented in the
CONSER Cataloging
Manual. The new policy will take effect
July 1.
The Serials
Cataloging Cooperative Training Program Integrating Resources Cataloging
Workshop is now available from the Cataloging Distribution Service. Prepared by Steven J. Miller (University of
Wisconsin), the workshop includes instructions for cataloging Web sites,
databases, and loose-leafs that are updated over time. It will debut as a preconference at ALA,
along with the Electronic Resources workshop.
The Advanced Serials Cataloging and Electronic Serials Cataloging
workshops have recently been revised; the new files will be available in June.
An SCCTP assessment survey was completed in May that
solicited feedback from both trainees and their supervisors on the
effectiveness of SCCTP workshops.
Results are overwhelming supportive of the program and its ability to
enhance cataloging skills. Future
directions and the development of distance learning will be the topics of a
continuing education forum at ALA on Sunday, June 22nd from
4:00-5:30.
A CONSER task group to study the role of publication
pattern data for electronic journals, headed by Yumin Jiang, University of
Pittsburgh Health Sciences Library, also completed a survey in April. Results show that few respondents think
pattern data is necessary for electronic journals, even though a number
suggested potential uses for such data.
A summary will be posted on the CONSER Web site and an article is expected
in the Serials Review.
Abstracting and indexing coverage notes (field 510)
were removed from CONSER records by OCLC during March. The presence of the fields was controversial,
CONSER could no longer maintain the data, and it was determined that there were
better sources for such information.
Jean Hirons, CONSER Coordinator, and Sue Fuller,
University of Texas, Austin, attended a session at the FORO conference in
College Station, Texas in late March to share information about CONSER with
Mexican serials librarians. Hirons and
Fuller learned about a variety of serials databases in Mexico and also held
discussions on the development and coordination of SCCTP in Mexico.
In March, Jean Hirons announced that she will retire
at the end of June in order to pursue her work as an artist. She will work part time between July and
December.
Standing Committee on Automation (SCA). The Standing Committee on Automation has been
asked to investigate the way that ILS's make use of linking entry fields, and
to make suggestions for possible improvements. A Task Group on Linking Entries
is charged to examine how ILS's make use of linking entry fields in records for
serials and other resources and establish criteria for assessing their
effectiveness in handling this data; determine the types of functionality that
are needed to use such links effectively; develop a list of "best
practices" for ILS's in making use of linking entry fields in order to
optimize access; as appropriate, consider the recommendations of the JSC task
group on expression level cataloging in regard to links and how these
recommendations might impact on the work of this group. A progress report is to
be submitted by the SCA meeting in Toronto, with the final report to follow no
later than the 2004 ALA Midwinter Meeting.
Standing Committee on Standards (SCS). The SCS Task Group on Conference Publications
issued its final report at ALA Midwinter,
Jan. 17, 2003. Also issued is the final report of the SCS Task Group on
the Function of the Authority File, April 1, 2003. Both reports, available
through the PCC home page, offered a series of recommendations for rule or LCRI
revisions to address practical difficulties in dealing with their subjects.
Standing Committee on Training (SCT). A joint ALA-Subject Access Committee/PCC
Standing Committee on Training Subject Training Materials Committee has begun
working collaboratively on the development of a subject cataloging course based
on the SCCTP model. A draft new section
in the BIBCO Training Manual on the cataloging of Integrating Resources,
prepared by a task group chaired by
Diane Boehr and Alice Jacobs of the National Library of Medicine, was presented
at the BIBCO Operations Committee meeting in May 2003. An ALCTS Task Force on Continuing Education
for Catalogers (LC Action Plan Item 5.3) headed by the former chair of the SCT
will continue to report on the progress of this effort to the SCT. The Task Group should submit an interim
report to the chairs of the Standing Committee on Standards and the Standing
Committee on Training by the Annual ALA Meeting in June 2003, and a final
report to the chairs by September 30, 2003.
NACO. Two new libraries have joined NACO (the
name authority component of the PCC), and two existing funnel projects have
recruited one new member each. NACO-MEXICO
and the Virginia NACO Project were created, bringing 19 new institutions into
the PCC.
Following the October course “Train the NACO
Trainer,” regional NACO trainers have begun to apply their skills in the
classroom for their own and other libraries.
Of particular note is the activity in South Africa, where Hester Marais
offered retraining to her GAELIC South Africa Project and did a NACO
orientation session for the University of Botswana. New trainers at LC are delivering NACO-based
name authority training to new LC hires on a regular basis.
NACO training documentation and sessions are
constantly revised by LC and PCC staff to meet the needs of groups receiving
training. A subcommittee of the Standing
Committee on Training is preparing the third edition of the NACO Participants’
Manual.
In line with the new PCC procedures adopted in 2002,
the NACO program is increasing communications with its members. Every NACO institution can monitor its
contributions on the statistics page of the PCC Web site. Institutions with low production have
received letters to encourage them to reach their contribution goals for the
year.
A
“Train the PCC Series Trainer” course is scheduled for late October 2003,
followed by a PCC NACO Series Institute.
The goal is to equip experienced PCC catalogers to share the
responsibility for series training, following the models of NACO and BIBCO.
SACO. SACO is the subject authority component of
the PCC. A PCC Task Group on SACO
Program Development, charged with examining present and future parameters of
the program for participants, is to make its preliminary report by ALA Annual,
June 2003 with a final report to be submitted in time for consideration at the
annual
PoCo meeting, November, 2003.
Training
in subject analysis and Cataloger’s
Desktop has been conducted at the University of California, Berkeley, and
the University of California, Davis. UC, Berkeley also received training in LC
classification in a separate workshop on the use of LC call numbers, and a
demonstration of Classification Web. A SACO funnel for Hawaii is contributing
proposals.
INTCO
(international PCC activities). PCC
programs in the current fiscal year include 57 member institutions outside the
U.S.; approximately one-half are individual members, the others participate
through funnels. Fifty-three members
contribute to NACO. Ten contribute to
both NACO and SACO. Four members are SACO
contributors only. Three institutions are members of CONSER. Countries represented by participants are
Argentina, Australia, Brazil, Canada, Colombia, Costa Rica, Egypt, Hong Kong,
Ireland, Italy, Lithuania, Mexico, New Zealand, Poland, Singapore, Swaziland,
Union of South Africa, United Kingdom (members in England, Scotland, and
Wales), and Venezuela.
Midyear
statistics for fiscal 2003 show international PCC participants contributing
20.3% of new name authority records; 29.2% of the revisions to existing name
authority records; 31.2% of the new subject headings contributed by the PCC to
LCSH; and 17.7% of the revisions made to existing LCSH. International CONSER members performed 15.1%
of the program’s authentications.
A
NACO training workshop at the Universidad Autónoma de San Luis Potosí (UASLP),
originally scheduled so that UASLP could be admitted into NACO, resulted in the
creation of a funnel of nine Mexican libraries.
The BIBCO and CONSER Operations Committees have asked OCLC to allow for
parallel existence of non-English catalog language records in its database.
This will save bibliographic information not included in English-catalog
language records for the same title. The South African funnel has done
expansion training for NACO of both current and new members and information
sessions for neighboring states such as Botswana; the funnel director attended
recent series training. The British Library continues to be the largest single
NACO contributor. The British Library and Edmonton Public Library remain
annually among the largest SACO contributors.
Strategic Plan
The
Cataloging Management Team held a facilitated retreat on March 10 and 11, 2003,
to develop a strategic plan for fiscal years 2003 through 2008. The plan, which has been approved by the
acting Associate Librarian for Library Services and was presented to staff on
May 20, includes six strategic goals and thirty initiatives. The six strategic goals are: I. Provide
national and international leadership in the development and promotion of
cataloging policy, practice, standards, and programs; II. Provide appropriate
and quality bibliographic and inventory control data for onsite and remote
resources; III. Attain cataloging currency and meet arrearage reduction
targets; IV. Provide leadership in the application of bibliographic
control/access to digital content; V.
Develop staff resources and provide effective personnel management; and VI.
Ensure secure environment for Directorate staff, collections, and data. The six goals state the work that the
Cataloging Directorate needs to do to carry out its mission during this entire
period, covering both new initiatives and the ongoing operations of the
directorate. Ongoing operations include
cataloging production, support for cooperative cataloging programs, leadership
in cataloging policy, and support for all Library programs, particularly
affirmative action, effective staff management and recognition, the Library’s
security plan, and professional development.
Cataloging
(Books and Serials) Production
FY03 Oct.-April FY02
Oct.-April FY02
LC Full/Core-Level Cataloging 98,918 94,504 199,586
Copy Cataloging
18,441 17,870 49,576
Minimal-Level
Cataloging 21,230 18,511 38,328
Collection-Level Cataloging
2,176
2,409 4,259
TOTAL records created 140,765 133,294 291,749
TOTAL volumes cataloged N/A N/A 310,235
Authority Records
Names 45,861 45,159 88,475
Series 4,622 4,092 8,909
Subjects 4,197 3,702 7,365
TOTAL
54,680 52,953 104,749
For more information contact: Judith A. Mansfield,
Action Director for Cataloging, Library
of Congress, LM 642, Washington, DC 20540-4300 (telephone: 202-707-5333 or
Internet: juma@loc.gov).
NATIONAL SERVICES DIRECTORATE
Cataloging Distribution Service
Cataloger’s Desktop Web-Based Training. The Cataloging Distribution Service (CDS)
and the Technical Processing Automation Instruction Office (TPAIO) have
developed an online course called Cataloger’s
Desktop Web-Based Training. This
course covers all the features, contents, and functions of Cataloger’s Desktop, a CD-ROM cataloging tool marketed by CDS that
contains virtually all of the documents and resources consulted regularly by
catalogers.
Cataloger’s Desktop Web-Based Training
is hosted on the CDS Web site at
http://www.loc.gov/cds/desktop-training. Users may access the
site at any time, at no charge, (no registration is required), from any
computer (at home or office) that is connected to the Web. It isn't
necessary to have Cataloger’s Desktop
installed on the computer used for taking the course. The course simulates Cataloger’s Desktop and provides extensive feedback if steps are
not performed correctly. The course
works best with the Internet Explorer browser, but is accessible with Netscape
4.73.
The entire course takes approximately four to
six hours to complete. It includes four modules: Introduction (including a
syllabus menu), Navigation, Searching, and Settings. Trainees may work sequentially or select a
particular module or topic within a module for additional practice. Working in 20 to 30 minute increments is
recommended.
Both
new and experienced users of Cataloger’s
Desktop will benefit from Cataloger’s
Desktop Web-Based Training. The
course includes an online evaluation form. TPAIO hopes that users will take the time to
share their experiences. The feedback
will help TPAIO design other online training courses.
Cataloger’s Desktop contains the full text of AACR2 (2002 revision) and
virtually all of LC’s cataloging manuals on a single CD-ROM. A Web version is planned for 2004. Cataloger’s
Desktop is sold on an annual subscription basis. A demonstration CD-ROM is available free on
request from CDS ( cdsinfo@loc.gov).
Integrating Resources Cataloging Workshop Training
Manuals. Training manuals for the newest Serials Cataloging Cooperative
Training Program course, Integrating
Resources Cataloging Workshop, were published in May. Under the auspices of the CONSER Program,
SCCTP provides authoritative training materials and trained serials experts to
enable broad-ranging education in the field of serials cataloging. CDS publishes the training manuals in PDF
format so that libraries and networks offering the courses may replicate the
desired number of manuals for participants in a class.
Pricing and order information
for Integrating Resources and other
SCCTP training manuals in PDF format may be found on the CDS Web site at
http://www.loc.gov/cds.
Instructions for sponsoring an SCCTP training session and arranging for
a trained instructor are available at
http://www.loc.gov/acq/conser/scctp/home.html.
Library of Congress Subject Headings, 26th
edition (2003). Library of Congress
Subject Headings are published annually in printed form. The five-volume 26th edition
includes a new section listing all of the LCSH free-floating subdivisions. The new subdivision section appears after the
AC [Juvenile] Subject Headings in Volume I.
Both the AC Subject Headings section and the new Free-floating
Subdivisions section are tabbed for easy reference. LCSH 26
is scheduled for shipment to subscribers in late July 2003.
Understanding MARC Bibliographic and Understanding MARC Authority Records. A new edition of the
popular Understanding MARC Bibliographic
booklet has just been published. The
2003 edition is available now from CDS.
The first edition of a brand new publication, Understanding MARC Authority Records, will also be available in
June. These publications are especially
useful for library school students, system vendors, and others in search of a
concise, easy-to-understand introduction to MARC. The booklets are sold as single copies or in
packs of 25. For price and order
information see the CDS Web site at
http://www.loc.gov/cds.
New Edition of LC Classification Outline. The seventh edition (2003) of the LC Classification Outline will be
available from CDS in late June. The
2003 edition is the first new print edition in 13 years. The last print edition was published in 1990. In recent years the Outline has been available on the Web, but customers have
repeatedly requested an updated print edition.
The Cataloging Policy and Support Office reviewed and updated the
content for the new edition. The Web
version of the Outline is available at no charge at
http://www.loc.gov/catdir/cpso/lcco/lcco.html. Copies of the 2003 print edition may be
ordered from CDS at http://www.loc.gov/cds or cdsinfo@loc.gov.
FLICC/FEDLINK
(Federal Library and Information Center Committee)
FEDLINK is in the process of
reissuing over 70 contracts with online retrieval services for FY2004. One change will be the expansion of a
streamlined contracting process for agencies that want to use FEDLINK contracts
but do not need to transfer funds to us and have FEDLINK pay their bills. The latter method, traditional “transfer pay”
services, will continue, but what is called “direct pay” is being replaced with
“DirectExpress” for the online services.
(Payment for books and serials will not change yet.) Agencies do not register with FEDLINK for
DirectExpress, but just cite FEDLINK contract numbers on their purchase orders;
the vendor then pays FEDLINK a small fee based on the amount billed to the
agencies. This process is similar to
what happens with GSA schedule contracts.
FEDLINK successfully tested the process this fiscal year with five
vendors: West, ProQuest, Lexis-Nexis, Gale and Ebsco Online.
FEDLINK and Contracts staff have
completed reissuing new contracts for the 50+ transfer pay accounts formerly
with Faxon. Existing subscription agents
with FEDLINK contracts are American Overseas Book Company, Ebsco, and
Swets-Blackwell. About 20 libraries for
whom payments were made are now claiming issues from the publishers who agreed
to participate in the bankruptcy settlement by supplying titles to
participating libraries and taking a small settlement from the Court in lieu of
full payment.
OPERATIONS
DIRECTORATE
LC
ILS (Integrated Library System)
The Integrated Library System
Program has been successful in expanding access and improving service for
external users of the Library of Congress Database. Over the past twelve months the Library has
increased the number of external user sessions for the Library of Congress
Online Catalog (catalog.loc.gov) and improved service for Z39.50 users. Reports from users having difficulty
accessing the Catalog have decreased significantly as a result of these
actions. The Library will continue to
explore ways to improve the capacity of its integrated library management
system (ILMS) to keep up with the ever-increasing demand for the system.
The Integrated Library System
Program is currently planning to upgrade
to the 2001.2 version of Voyager by the end of this calendar year. The Library plans to implement the Unicode
standard in its ILMS in 2004. As part of
that effort, the Library is working in strategic partnership with its vendor,
Endeavor Information Systems, Inc., to test the Unicode conversion of MARC 21
records in the Library of Congress Database.
In preparation for the implementation of Unicode, the Library has
identified bibliographic records for correction, which are being re-distributed
by the Cataloging Distribution Service.
July 1, 2003 will mark the first
anniversary of the Library of Congress Authorities (authorities.loc.gov), a
permanent service that provides free access to LC’s authority data via the Web.
In January, 2003 the National
Library Service for the Blind and Physically Handicapped (NLS) migrated to LC’s
ILMS environment. The NLS Database
became available via the Web in May, 2003.
Network
Development and MARC Standards Office (NDMSO)
Z39.50 International Next
Generation. The Library of Congress
has organized a series of initiatives, collectively referred to as “ZING” (Z39.50-International: Next
Generation), to evolve Z39.50 to a mainstream, contemporary information
retrieval protocol. One of these initiative is SRW (Search and Retrieval Web
Service), a Web platform protocol intended to be attractive to information
providers, vendors, and users. It lowers
the barrier to implementation, but preserves the existing intellectual
contributions of Z39.50 that have accumulated over 20 years, discarding aspects no longer useful or meaningful. After
starting the SRW initiative with a small international development and
implementation group in June 2001, the initial specifications (version 1.0)
were finalized and announced in November 2002.
Version 1.0 will remain stable for a test and implementation-experience
period of about nine months. Version 1.1
will be released in early Fall 2003.
MARC 21 Records for
Acquisitions. The Library of
Congress now receives MARC 21 bibliographic records for non-U.S. imprints from
24 sources covering 29 countries. All of
these sources are booksellers who have developed the ability to export
bibliographic data in the MARC 21 format. LC is working with its new vendor in
Serbia to assist them in producing MARC 21 bibliographic records for the titles
they supply. LC is also working with
East View, its vendor in Russia, to help them expand their MARC 21 records
service to include titles in languages other than Russian and Ukrainian. Test records for titles in Belorussian and
Moldavian have recently been analyzed.
Some work on character encoding remains to be done. East View also supplies materials in
languages of Central Asia.
All of LC’s foreign MARC
distribution services have been retired, the flow of records having changed so
that most of these records now go into OCLC and/or RLIN for use by libraries in
copy cataloging. Some of the vendors
whom LC has assisted in developing a MARC capability also provide resource data
to the utilities for copy cataloging and other functions.
Copyright Records. LC is progressing with work to migrate
copyright registration descriptive
information from a proprietary non-MARC system to a standard MARC 21
platform by the end of calendar 2004.
The records, after migration, should be more compatible with traditional
MARC 21 records. The Copyright file
includes more than 30 million records.
Unicode implementation. LC is actively testing the results of
character conversion of its MARC 21 bibliographic, authority, and holdings
databases as part of a project to migrate to Unicode sometime in calendar
2004. LC is working with Endeavor
Information Systems, Inc., its library system vendor, to test the conversion to
Unicode, as well as system functionality in a Unicode environment. Part of the testing involved the creation of
a robust set of test records to test the MARC 21 format and MARC-8 character repertoires.
MARCXML NDMSO has developed a new XML Schema and
toolkit (MARCXML) for working with MARC metadata in XML. The schema uses a slim approach to describe
MARC data and as a result provides a flexible “bus” through which metadata can
be transformed and manipulated in various ways.
Users can now convert MARC data to and from various descriptive metadata
standards such as Dublin Core, ONIX, and MODS.
MARC data encoded in the slim schema can easily be used to display MARC
records on the Web in HTML. The toolkit
is being developed in a modular fashion while emphasizing the use and promotion
of freely available open-source tools.
MARCXML is approved as an extension schema for descriptive metadata in
METS (Metadata Encoding and Transmission Standard) objects and for use with
Open Archives Initiative (OAI). LC
supports OAI harvesting of records from several American Memory collections in
MARCXML.
Metadata Object Description
Schema (MODS). MODS version 2.0 of
the schema was made available in Jan. 2003.
MODS is a lightweight version of MARC using language based tags rather
than numeric ones (e.g. “Title” rather than “245"), that is intended to
carry selected data from existing MARC 21 records as well as supporting
original resource description records.
It targets applications that require richer resource descriptions than
simple Dublin Core
but
not as complex as full MARC. It is more
compatible with library data than other metadata schemes such as ONIX. MODS is intended to be a compliment to other
metadata formats. (See:
http://www.loc.gov/standards/mods)
Several projects using MODS have
been initiated inside LC, including the Audio-Visual Prototype Project, MINERVA
(Mapping the Internet Electronic Resources Virtual Archive), and I Hear America Singing. MODS has been endorsed as a Z39.50 Next
Generation specified format (for SRU/SRW) and as an extension schema for
descriptive metadata in METS (Metadata Encoding and Transmission Standard)
objects. In addition, LC is now exposing records from several American Memory
collections in the Open Archives Initiative harvesting project with MODS as an
alternative metadata format.
Version 2.1 will be available in
June and will include several corrections and enhancements. This is not a major
release, since it will not invalidate existing MODS records. The most important additions will be the
ability to version the schema and records, some additional date types, and
parsed citation information to allow for identifying a part being described
that is in a larger work. The latter
will facilitate use with OpenURLs.
Metadata Encoding and
Transmission Standard (METS). NDMSO staff
participated in the development of the Metadata Encoding and Transmission
Standard (METS), an eXtensible Markup Language (XML) schema for creating XML
documents that express the hierarchical structure of digital library objects,
the names and locations of the digital files that comprise those objects, and
the associated metadata. NDMSO is the maintenance agency for the METS standard
which is being taken up by many digital library projects, worldwide. The official METS Web site and listserv is
maintained by NDMSO. In the past year about 20 institutions implemented METS.
These projects are listed at
http://sunsite.berkeley.edu/mets/registry/. In October NDMSO will host
a “METS Opening Day” conference for current and prospective METS implementors
at the Library of Congress.
PRESERVATION DIRECTORATE
On April 20, 2003, Mark Sweeney
was appointed to the position of Chief of the Preservation Reformatting
Division. Mr. Sweeney was formerly
Coordinator of the U.S. Newspaper Program and Head of the Newspaper Section in
the Serial and Government Publications Division at the Library of Congress.
Book
Storage Modules at Fort Meade, Maryland. The first book storage module of a
thirteen-module facility that the Library is preparing on a military base
outside of Washington opened in November of 2002. General collection books are
currently being inventoried, cleaned and processed into the first book storage
module. The 50 degree Fahrenheit, 30% relative humidity high-bay storage
modules will store books in covered boxes. Books stored in the facility since
it’s opening are being retrieved twice daily for use on Capitol Hill. The second module will open in 2005, with two
additional modules and a cold storage facility for photographic materials
opening in 2007. Programming and design of these modules will be completed in
2003. Two of the modules will also house boxed paper-based Special Collections
materials and the cold storage facility will house photographic collections
including the extensive microform collections of the Library of Congress.
National
Audiovisual Conservation Center in Culpeper, Virginia. The new
National Audiovisual Conservation Center due to open in two phases in 2004 and
2005 will enable the Library for the first time to consolidate its existing
moving image and recorded sound collections in a single, centralized facility. Currently these collections are housed in
four states and the District of Columbia. The NAVCC will have Preservation
Laboratories for all audiovisual formats. The Center will include a Digital
Audio-Visual Preservation System that will preserve and provide research access
to both newly acquired born-digital content, as well as digitized analog legacy
formats. This new Digital Preservation System is contributing greatly to the
Library's overall development of a digital preservation strategy and content
repository. It is serving as a test bed for research and innovation of the
Digital Lifecycle for audio-visual formats, and as such is a key asset in
advancing the goals of the NDIIPP (National Digital Information Infrastructure
and Preservation Program).
LC/Getty
Fellowship Program. The Conservation
Division is in the second year of the Getty Grant Program/Library of Congress
Preventive Conservation Fellowship. The
current Fellow has completed projects in two major surveys of important collections,
has carried out a full-cycle of monitoring in the on-going integrated pest
management and insect eradication program and has carried out training in the
Library of Congress emergency preparedness program. The current Fellow will
continue the institutional survey of preventive conservation activities in
libraries and other institutions, which serve the preservation of cultural
heritage.
Preventive
Conservation. In the first year and a half of a special allocation from Congress
for Preventive Conservation, the Preservation Directorate stabilized
collections, monitored and improved collection storage environments, specified
storage furnishings and transport mechanisms, and examined the potential of a
new paper-strengthening technique to rescue collections that are too brittle to
serve. Over 60 proposals, submitted from
11 Divisions, were identified as candidates for stabilization and rehousing.
Twelve new staff were hired to assist in this work. To date, approximately 33,000
items have been rehoused . Staff have also identified sixty sites that are
being monitored on a quarterly basis. To
round out the project, a consultant has been hired to develop specification s
for furniture and transport systems that meet preservation requirements.
Conservation
Treatment. Approximately 100,000 items from 16
collections have been treated in the Conservation Division so far this fiscal
year. The items have ranged from the
highly important and valuable Waldseemuller Map of 1507 (considered America's
birth certificate), to Thomas Jefferson letters (for an exhibition on Lewis and
Clark), William Blake's Songs of
Innocence proofs, a six foot long 17th century Armenian scroll,
two Hebraic books (one showing censorship from the 15th century and the other
incorporating an early Hebraic manuscript to line its binding), and several
important photograph collections. In addition, over 100,000 photographs were
surveyed for housing needs, and preservation priority surveys were completed
for over 60 collections in 12 Curatorial Divisions.
Paper
Strengthening Pilot-Program. The Library of Congress has contracted the
Zentrum fur Bucherhaltung (ZFB) in Leipzig for the treatment of 15,000
newspaper sheets in FY 2003 as part of a paper strengthening pilot program. The
Library has finished the analysis of ZFB treated sample material and completed
a comprehensive research project comparing various methods of washing prior to
strengthening. The paper strengthening will be accomplished by paper splitting,
a process in which the paper gets split laterally and a new core paper is
inserted between and adhered to the two sheet halves. Accelerated aging tests
conducted at the Library have confirmed that the lifespan of these brittle
papers increases dramatically after paper splitting treatment.
Mass
Deacidification. Since the 1970's, the Library has provided
international leadership in solving the worldwide problem of deteriorating,
acidic paper. With a successful mass
deacidification program in place since 1996, the Library has extended the useful
life of more than 600,000 books through utilization of this new preservation
technology that neutralizes the acid in paper.
During fiscal 2002, the Library ramped up treatment to 150,000 books,
achieving the second year goal of a five-year contract that will enable the
Library to deacidify 1,000,000 books.
200,000 books will be deacidified this fiscal year. Initiating another important objective of its
Thirty Year (One Generation) Mass Deacidification Plan, the Library negotiated
with the deacidification contractor to build at its own expense a new
single-sheet treatment cylinder. This
equipment, installed late in fiscal 2002 in the Library’s chemistry lab,
provides onsite paper deacidification that meets all of the Library’s
technical, environmental, and safety requirements. The Bookkeeper treater is now being operated
and maintained by the contractor, Preservation Technologies, enabling the
Library to obtain onsite deacidification services to ensure the longevity of
non-book collection materials that are too invaluable to be transported to the
vendor plant near Pittsburgh where the Library’s books continue to be
deacidified. The single-sheet treater,
tested at the end of 2002, is permitting the Library to deacidify annually
1,000,000 pages of non-book, paper-based materials at an estimated cost between
18 and 26 cents per sheet. For more
information, see:
http://www.loc.gov/preserv/carelc.html.
Research
and Testing. In the Preservation
Research and Testing Division, a significant project on the development of a
new accelerated aging test in collaboration with CCI as part of the American
Society for Testing and Materials program on development of standards tests to
assess the stability of paper products was completed. This report along with the reports of the
other associated projects is available from ASTM at nominal cost. To advance ongoing work in the area of media
longevity testing, the division began a collaboration with the National
Institute of Standards and Technology to assess the stability of DVD and CD
media.
PUBLIC
SERVICE COLLECTIONS DIRECTORATE
Humanities
and Social Sciences Division
Telephone Reference Referral
Service: Due to lack of staff and the increased number of questions coming to the Library via the
Internet, telephone reference service has been discontinued on a 90 day trial
basis. The service will be evaluated
following the pilot. Reference service
is available via the Internet, mail or fax.
Motion
Picture, Broadcasting, and Recorded Sound Division (M/B/RS)
Audio-Visual Prototyping
Project. The Audio-Visual Prototyping Project in the Motion Picture,
Broadcasting, and Recorded Sound Division continues to explore new avenues for
the preservation of sound recordings in the form of digital files, and to
discuss options for applying the same approach to video. The work proceeds in a collaborative
undertaking with the American Folklife Center, which is preserving content in
the Save Our Sounds project. The motives
for the entire undertaking include the fact that the customary approach for
reformatting endangered recorded sound and video content--copying to analog
tape--is no longer practical since the manufacture of analog tape and tape
recorders has virtually ceased, replaced by digital formats. A second important factor is that the Library
of Congress will open the new National Audio-Visual Conservation Center for its
recorded sound and moving image collections in 2005, at Culpeper, Virginia,
seventy miles from Washington. The new facility will include an entirely new
laboratory for reformatting audio and video materials, and the prototyping
project is informing the planning for the new Center.
One
key focus for the Audio-Visual Prototyping Project is the specialized metadata
needed to shape and administer digital content over the long term. The project uses a contractor-produced
software system that creates metadata conforming to the Metadata Encoding and
Transmission Standard (METS), an XML structure capable of holding a rich
mixture of descriptive and administrative metadata. The production process combines the digital
audio files and the XML metadata to create a "digital object" for
long-term management. The AV
Prototyping Project's use of METS packaging is intended to fit the needs of the
Library's future digital repository, as well as to permit the interim
management of content in the current generation of storage systems.
During the last year, the Motion
Picture, Broadcasting, and Recorded Sound Division has prepared sample preservation
objects for a set of radio broadcast logging tapes, recordings on obsolete
Memovox discs, and copies of a set of Magnabelts from a manuscript
collection. The American Folklife Center
has largely completed work on a collection of folk music from New England
originally recorded in the 1940s and 1950s.
Moving Image Section. The
Moving Image Section of the Motion Picture, Broadcasting and Recorded Sound
Division acquired a complete run of The
Ed Sullivan Show (1948-1971), the seminal American television variety
program, as well as on-going additions to the Fred Wiseman and Coca-Cola
Television Advertising collections. The Division also acquired another 430
reels of nitrate film from the Bucks Laboratory in the U.K., as part of the
Raymond Rohauer Collection. The MBRS Division continued to participate in such
key organizations as the Association for Recorded Sound Collections,
Association of Moving Image Archivists, International Federation of Film
Archives, International Federation of Television Archives, Music Libraries
Association, Audio Engineers Society, and National Television and Video
Preservation Foundation.
Prints
and Photographs Division
Recent Acquisitions. Important additions to the division’s
collections since January, 2003, include:
Eight large color photographs by the
internationally-acclaimed Canadian photographer, Edward Butynsky, who focuses
on industrial sites in North America, Italy, Bangladesh, India, and China and
paradoxically discovers a sense of awe and beauty amidst scenes of nature’s
degradation;
Twelve works by Cuban-born and Bauhaus-inspired
caricaturist, publisher, and graphic designer, Abril Lamarque (1904–99);
71 drawings made during the weeks leading up and after
the Allied D-Day invasion of France (1944)
60 photographs of the World Trade Center towers from
uncharacteristic viewpoints and during different effects of light that were
included in the exhibition Twin Towers
Remembered;
16 intaglio prints by artist, author, and film maker
Camille Billops;
42 original drawings by Pulitzer Prize-winning
editorial cartoonist Pat Oliphant from 1971–72;
Five outstanding drawings by celebrated Jazz Age
cartoonist and magazine cover illustrator John Held, Jr. made between 1915 and
1931.
Serial
and Government Publications Division
Collection. Serial and Government Publications Division
continues to work with the Preservation Directorate on two new treatment
strategies for select original issues of newspapers and comic books with high
archival value. A sample of comic books
and 9/11 newspaper issues was sent for mass deacidification under an existing
LC contract with PTLP, and SER, in conjunction with the Preservation
Directorate expects over 10,000 endangered comic books this Fiscal Year. Test issues of newspapers will be treated by
ZFB’s innovative production paper-strengthening technology and evaluated. In order to house the Division’s gold
collections of newspapers and comics, a new Secure Storage Area has been
approved and AOC is scheduled to begin construction before the end of FY 2003.
Once construction is completed, all Division gold collection items will be
housed together. Completion of the
Secure Storage Area and additional controlled electronic access to Library
collections will allow better service and better collection security.
Recent acquisitions include: 377
issues of Union newspapers containing important Civil War battlefield and
military campaign maps; 50 rare newspaper issues of the Vermont Gazette (Bennington, Vermont) covering the period June 20,
1785-May 29, 1786; an exceedingly rare volume of Vermont’s first newspaper,
published just two years earlier on June 5, 1783. These early Vermont
newspapers contain news, reports, and notices and ads not found in any other
New England newspapers.
The Division expects its first
digital collection to be released on July 4, 2003. Based on an unsolicited gift of the collected
issues to the Newspaper Section, the digital version of the Stars and Stripes, the Official
Newspaper of the American Expeditionary Forces Printed in France from February
8, 1919 to June 13, 1919, will become part of American Memory. Edited by enlisted men for the soldiers
serving on the front, this newspaper documents the first time the United States
sent troops to fight overseas. The newspaper
was edited by several experienced journalists, and a number of the men who
produced the newspaper went on to prominent careers in journalism. SER will also be digitizing the pictorial
supplements that appeared in the New York Times and the New York Tribune,
1914-1919. The pictorial process used to
produce these supplements, the rotogravure process, was a stunning improvement
in picture quality in newspapers. Adding
these to the American Memory Web site will improve the Library’s digital
material
OFFICE OF STRATEGIC INITIATIVES
STRATEGIC
INITIATIVES/NATIONAL DIGITAL LIBRARY PROGRAM
National
Digital Information Infrastructure and Preservation Program
The Office of Strategic
Initiatives is leading the development and implementation of a National Digital
Information Infrastructure and Preservation Program (NDIIPP). The program is funded by a congressional
appropriation of $99.8 million. The program’s goal is to develop, in
collaboration with other institutions and stakeholders, a national strategy to
collect, archive and preserve the burgeoning amounts of digital content,
especially materials that are distributed
primarily in digital formats, for
current and future generations. Extensive fact-finding and planning has taken
place over the part two years with a variety of stakeholders in preparation for
submission of a plan to Congress for its approval.
Legislative background: In
December 2000, the 106th Congress appropriated $100 million for this effort,
which instructs the Library to spend an initial $25 million to develop and
execute a congressionally approved strategic plan for a National Digital
Information Infrastructure and Preservation Program. (A government-wide
rescission of .22 percent in late December 2000 reduced this special appropriation
to $99.8 million.) Congress specified
that $5 million of the appropriation could be spent during the initial phase
for planning as well as for the acquisition and preservation of digital
information that may otherwise vanish. The legislation authorizes as much as
$75 million of federal funding to be made available as this amount is matched
by nonfederal funds, including in-kind contributions. A “Plan for the National
Digital Information Infrastructure and Preservation Program” was submitted to
Congress in October 2002. On Jan. 6,
2003, the Library received congressional approval for the NDIIPP plan.
The Web site for the NDIIPP
program is at
http://www.loc.gov/digitalpreservation.
The Plan and its Appendices are available from this Web site.
INFORMATION TECHNOLOGY SERVICES
To ensure long-term viability of
the Library’s digital collections, Information Technology Services stores one
complete set of backup tapes in the Library’s John Adams Building. The Library also has a contract with a major
commercial "vaulting" service that provides for a weekly transfer of
backup tapes to the vendor for storage in a secure local facility.
[Watermark1] 407:
CRO/1
108TH CONGRESS
1st SESSION H.R.______
To amend title 17, United States Code, to enable the Library of Congress to acquire digital content from a digital online communications network for the purpose of preserving such materials, and for other purposes.
______________________
IN THE HOUSE OF REPRESENTATIVES OF THE UNITED STATES
[date]
Mr. _____ introduced the following bill; which was referred to the Committee on Judiciary
______________________
A BILL
To amend title 17, United States Code, to enable the Library of Congress to acquire digital content from a digital online communications network for the purpose of preserving such materials, and for other purposes.
Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled,
SEC. 1. SHORT TITLE.
This act may be cited as the ‘Library of Congress Digital Acquisition Act of 2003'.
SEC. 2. DIRECT ACQUISITION OF WORKS FROM THE INTERNET BY THE LIBRARIAN OF CONGRESS. – Section 407 of title 17, United States Code, is amended by adding after section 407(e) the following:
“(f) With respect to works made accessible to the public in the United States through a digital online communications network, the Register of Copyrights shall, after consulting with the Librarian of Congress and other interested organizations and officials, establish regulations governing the acquisition, through deposit or otherwise, of copies or phonorecords of such works for the collections of the Library of Congress.
(1) The Librarian of Congress shall be permitted, under the standards and conditions set forth in such regulations, to reproduce directly from
a digital online communications network a copy or phonorecord of a work made accessible to the public in the United States through a digital online communications network.
(2) Such regulations shall also provide standards and procedures by which the Register of Copyrights may make written demand, upon the copyright owner or owner of the right to make accessible to the public in the United States, for the deposit of a copy or phonorecord of a specific work made accessible to the public in the United States through a digital online communications network. Pursuant to such regulations, the Register of Copyrights may demand a copy or phonorecord that is not subject to any technological measure that controls access to the work or protects a right of the copyright owner under this title in the work or a portion thereof. The regulations established under this clause shall provide reasonable periods of not less than three months for compliance with a demand, and shall allow for extensions of such periods and adjustments in the scope of the demand or the methods for fulfilling it, as reasonably warranted by the circumstances. Failure or refusal to comply with the conditions prescribed by such regulations shall subject the copyright owner, or owner of the right to make the material publicly accessible, to the provisions of section 407(d). All deposit copies and phonorecords obtained pursuant to this clause shall be transferred to the Library of Congress.
(3) With respect to copies or phonorecords of works obtained under clause (1) or (2), the Librarian of Congress shall be permitted to reproduce such additional copies or phonorecords as are necessary for purposes of preservation and security by the Library of Congress and research use within the premises of the Library of Congress. The Librarian of Congress shall also be permitted, under the standards and conditions set forth in such regulations, to publicly perform and display copies or phonorecords of a work obtained or made under this subsection, solely for research use within the premises of the Library of Congress.
(4) No activity undertaken in compliance with regulations prescribed
under clauses (1) and (2) of this subsection shall result in liability if intended solely to assist in the acquisition of copies or phonorecords under this subsection.”
"